Audio-Visual Information for Workshops

AV Information for workshop chairs

The plan is for the afternoon workshops on Quantum Turbulence, Nano -mechanical Resonators , Cosmology and Supersolids to be held in the 100 seat seminar rooms. If any of these workshops significantly exceeds 100 participants, it will be moved to main Windsor auditorium.

The Cryogen-free workshop, Quantum Matter workshop and Nanoscience workshop are all planned for the main auditorium.

The AV provision for these rooms will be described in this document.

The 100 Seat-Seminar rooms (0-02 and 0-03, 1-02 and 1-03)

Rough layout of the room:

At the front, from left:

• Chair-person’s desk, one radio mic. / laser pointer
• Two large screens with simultaneous projection (blue).
• Portable white board (orange).
• Speaker’s desk: Conference laptop (windows PC) connected to 4-port switch box (located on AV desk), wireless presenting device/laser pointer, lapel mic, “visualiser” connected to switch box, spare connection to switch box for speakers own laptop. The “visualiser” is essentially a digital OHP, and will project onto dual screen.
• AV desk: 4-port switch box (connected to project onto both screens). A second conference laptop (windows PC) with its own wireless presenting device (also connected to the switch box). The second radio mic.

 

Physical layout of the room is for two rows of chairs, followed by four rows of tables (totalling 100 seats) and a spare row of chairs at the back for latecomers.

The current plan would be that speakers either have their presentation on a USB stick or their own laptop.
If on USB preload talk onto laptop on speaker’s desk.
If on their own laptop they just plug into the available connector.
Material from the audience can be loaded onto the conference computer on the AV desk, or displayed on the “visualiser” from the speaker’s desk.

Equipment: In each workshop room.

Two large freestanding screens plus projectors and cables.
Two laptop PCs.
Two wireless presenters.
Two radio mics.
One lapel mic.
Speaker system.
One visualiser.
One 4-port switch.
Freestanding white board.

 

The Main Auditorium

 

The main auditorium contains a speaker’s lectern which houses a desktop (windows PC), visualiser, and 4-port switch for connecting additional laptops (The switch allows up to four laptops to be connected at the same time with the projected talk selected by pushing a numbered button). A LCD screen allows the speaker to select which device is being projected (laptop/desktop/visualiser).

Presentations loaded onto the desktop can be run with a wireless presenting device, keyboard or mouse. An additional wireless presenting device / laser pointer will be available for laptops.

For workshops which feature a panel of speakers a table with additional desktop microphones will be at the front of the auditorium.