Registration
The ethos of ULT 2008 is that there will be an emphasis on discussion; this will be enabled through the workshop based afternoons leading on to poster sessions in the evening. Everybody will be living together on campus so that meals, accommodation and scientific activities can all happen in close proximity. For this reason the registration cost is inclusive of all meals and accommodation including the conference dinner at the nearby Savill Court Hotel.
Please read the Registration procedure:
- All boxes with an † must be completed on the online registration.
- Please register each person attending separately.
Conference Fees ‘Early Offer’ before 31st May 2008
(Inclusive of accomodation, meals and registration fee)
| Full residential delegate | £485 |
| Graduate Student full residential † | £420 |
| Accompanying person (see details below) | £150 |
| Windsor Castle Visit - 15th August 2008 | £25 |
Conference Fees after the May deadline until 31st July 2008
| Full residential delegate | £535 |
| Graduate Student full residential † | £470 |
| Accompanying person (see details below) | £200 |
| Windsor Castle Visit – 15th August 2008 | £25 |
Onsite Registration will be a supplement of £100 on the late registration fee.
Full delegate - will receive conference materials, full academic programme, social programme, premium single en suite accommodation and all catering associated with the conference including the conference dinner.
Graduates † wishing to register for the reduced fees must send a letter to CMS@rhul.ac.uk from a supervisor of your college or university confirming your student status. The fees cover single en suite and as full delegate.
Accompanying Persons – will receive a name badge, Bed & Breakfast and evening meals taken with the delegates including the conference dinner. It is assumed that the accompanying person will be sharing a room with a full paying delegate. Please ensure that in Additional information the name of the delegate you are accompanying is noted. These places are partners / friends only and may not be researchers into low temperature physics.
Accommodation – all rooms are Single premium en suite (double for single occupancy) where accompanying partners are attending they will share the room unless a supplement is paid for additional en suite accommodation. Please email CMS@rhul.ac.uk if an additional room is required.
Conference Dinner – is being held at Savill Court a local 4 star hotel with a drinks reception, 3 course silver service dinner including wine and coach transport.
RHUL Tour & Talk – During the conference a tour & talk will be arranged for those interested in Royal Holloway a masterpiece of Victorian architecture with it’s history of education from its very conception. The fascinating Founder’s Building and Chapel are really splendid and an insight into it’s past should not be missed.
Windsor Visit including Castle– Additional charge - this medieval town, rich in history and central to the United Kingdom monarchy is worth a visit to Windsor Castle alone, great shopping, places to eat, River Thames and closeness to Eton College, the school of Prime Ministers. You will travel to Windsor by coach passing several sites of interest including the signing of the Magna Carta in 1215, JF Kennedy Memorial, River Thames and the Long Walk in Windsor Great Park. A ticket for Windsor castle is included with audio tour material and a special exhibition on Princes Charles is also showing. You will be free to explore with any time left the cobbled streets around the castle and the shops. Information about Windsor and Eton can be provided by the conference coordinator in advance.
London Attractions – for those wanting to visit London information will be supplied including travel, sites to visit, attractions, best shopping, museums & art galleries to visit. No charge is made for this service.
Additional Information
Please ensure that any dietary requests are made in this section. We have most diets available on the dropdown list but please make sure that if you have other requirements they are noted in this section.
If there are any mobility problems or health issues which you feel we should be aware so your stay can be comfortable and enjoyable please let us know.
Payment of Conference fees
All online payments must be made by Credit or debit card and the payment provider accepts most credit and debit cards but not American Express & Diners Club.
Depending upon the origin of the online registration payment our payment provider does sometimes refuse the transaction. Please contact CMS@rhul.ac.uk should this happen and you are unable to complete registration.
Payment by Bank Transfer must be made in Sterling only with references given (details below).
Note: Bank charges for BACS or International Bank Transfers are to be paid by the payer. If outstanding charges to the fees are held on the account this must be paid on arrival.
| Bank details |
National Westminster Bank plc Egham Branch 50 High Street Egham Surrey TW20 9EU |
| Account Name | Royal Holloway and Bedford New College |
| Sort Code | 60-07-33 |
| Sterling Account Number | 02325330 |
| Swift Account | NWBKGGB2L |
| Mention for identification |
|
| IMPORTANT: | |
| Fax or email the receipt from the bank to +44 1784 443797 or CMS@rhul.ac.uk stating the institution paying the monies. If no receipt is available please email stating the date the Bank transaction took place and the bank name & address where the transaction took place with identification details. | |
Additional Options
Rooms can be booked depending on availability prior to and after the conference but must be paid for and requested in addition to the conference fees. These rooms are booked on a first come first served basis and there is no guaranteed booking until you receive a confirmation.
If rooms are booked prior to or after the conference we will try to use the same room as allocated for the conference dates for your convenience.
Additional dates;
| Premium Single En suite– 12th August 2008 Bed & Breakfast | £53 per night |
| Double En suite Bed & Breakfast – 12th August 2008 Bed & Breakfast | £70 per night |
| Premium Single En suite – 17th & 18th August 2008 Bed & Breakfast | £53 per night |
| Double En suite - 17th & 18th August 2008 Bed & Breakfast | £70 per night |
Terms & Conditions
By registering online, delegates accept the following conference terms and conditions;
Confirmation of Registration:
Please print off the confirmation from your screen for your records. Official confirmation from the Conference Coordinator will be sent by email once payment has been approved, this should be within a day or two of registering.
Proof of booking should be brought to the conference and produced at Registration and/or accommodation check-in where you will be given more information about the conference.
Registrations can’t be accepted over the phone and places are only guaranteed by payment and confirmation.
If you experience difficulties with online registration please contact CMS@rhul.ac.uk and a hard copy registration form can be provided.
Cancellation:
Should you have to cancel your registration a refund will only apply under section 1.
- Full refund less an admin charge of £50 if CMS@rhul.ac.uk is notified before 31st May 2008. [A]
- Once the deadline for refunds has passed substitutions for confirmed places can be made up to 31st July without charge, please notify CMS@rhul.ac.uk
[A] Refunds will be done within 2 working weeks of confirmation of cancellation.
Accessibility:
Any delegate with special requirements should contact CMS@rhul.ac.uk before registering to confirm Royal Holloway, University of London can meet their needs. RHUL is committed to meeting the requirements of Disability Discrimination Act 1995; however some buildings on campus are of an historic nature and may require an alternative route from other delegates to access. Hearing loops are provided in the main plenary sessions.
Date Protection & Privacy Statement:
No data will be supplied to outside organisations and by registering for the conference I agree to the following conditions;
- I agree to the information I have supplied on the registration being stored in electronic format by FM Conference Management Services and by the ULT2008 organisers only.
- I agree to the ULT2008 conference organisers adding me to their electronic and print mailing lists to receive information related to their events and activities in the future.
- I agree to my Name, Title, Institution & Email address appearing on the delegate list for this conference
Delegate Registration details & information:
This will be constantly updated on the web site but if delegates have specific queries please contact CMS@rhul.ac.ukk and the Conference Coordinator will be help to help.
Academic Contacts
For all queries about academic content of the conference, abstract submissions, poster sessions please contact ult2008@rhul.ac.uk